Welcoming a new colleague? Don't forget privacy and security!

HR/learning in organisations

Privacy and information security are essential to every organisation. Integration into onboarding reinforces the company culture and employee engagement.

New faces in your organisation deserve a great reception, right? So, laptop and cell phone? Check. Access to the online onboarding process? Of course. As a good employer, you would like to offer the new employees a warm welcome, including a small gift upon arrival. But let's be honest, in the hustle and bustle of all this regulation, we sometimes overlook something important, namely: privacy and information security.

The importance of privacy and information security awareness

Nowadays, it has become the norm to handle all our internal and external business operations digitally. But it is often a challenge for organisations to do this in a controlled and careful manner.

Protecting valuable business information is critical to the survival of organisations. This includes your customer, HR and financial administration, but also your business strategy, innovation projects and marketing data. It is your employees who work with this confidential information on a daily basis, and as an organisation, we give them a great responsibility.

It's sometimes said that employees are the weakest link when it comes to protecting sensitive business information. After all, one little blip can snowball into a disaster. But as an organisation, we can actually make a difference by ensuring that our employees are the most important link in the entire data protection process!

It is essential to create awareness among employees and provide the right knowledge and solutions in the field of privacy and information security. With the right support, employees are the most important “protectors” against data breaches and cyber threats. By providing the right information and training on topics such as cybersecurity risks, phishing and secure communication, it is possible to prevent or reduce the risk of information and data leaks.

An additional benefit is that a high level of employee privacy and information security awareness not only protects the organisation, but also builds trust with customers, enhancing the organisation's reputation and boosting customer loyalty. Investing in awareness about privacy and information is therefore not only a matter of complying with privacy legislation (AVG) and information security standards (ISO, BIO, etc.), but also contributes to the long-term success of the organisation. That is why it is important to convey this from the beginning of the employment relationship.

Why this is also important for new employees

It is essential that handling data safely is a priority for every organisation and is an integral part of the company culture. That is why it is important to include this in the onboarding process of new employees.

By integrating this aspect when introducing new employees, you lay the foundation for a company culture that focuses on privacy and information security. New employees want to contribute to the organisation's values. When it is clear that privacy and information security are among the organisation's core values, employees will act accordingly more quickly and take an active role.

The more people within the organisation are aware of this importance, the deeper it becomes embedded in the essence of the organisation. By including privacy and security in the onboarding process, new employees become more involved in protecting customer and company information. This also highlights employees' shared responsibility for privacy and security, as part of the organisation's success.

The convenience of e-learning in your onboarding!

In the dynamic world of onboarding, where new colleagues are immersed in a plethora of information, it's crucial to find a balance between learning about the ins and outs of the organisation and integrating essential aspects such as privacy and information security. But how do you go about that? Here are a few tips to seamlessly incorporate this into your onboarding process.

Automated onboarding
Start automating online onboarding. New team members should have immediate access to relevant information, even if they've been employed for a few weeks. This gives them the space to initially focus on their role and team before delving deeper into the specific aspects of privacy and information security awareness.

With a platform like Pluvo, for example, you can automatically four weeks after employment offer a module on information security.

Connect to the experiences of your employees
Another key to success is ensuring relevance in e-learning. By using examples that are specific to the organisation, the information is not only understandable, but also immediately applicable.

This contributes to awareness of privacy and information security in the wider onboarding process, so that new team members are not only properly trained, but also aware of the crucial aspects within the organisation.

Take in knowledge when it suits the employee
The advantage of e-learning is the accessibility of knowledge when it is most needed. To prevent new employees from being overwhelmed by too much information at once, they can learn at their own pace and access relevant information when they need it. Unlike traditional training methods, e-learning is not tied to specific times or locations. This offers flexibility and effectiveness, because it enables the employee to apply the knowledge learned directly into practice.

Privacy & security awareness e-learning, tailored to your company

Privacy Company & Pluvo have joined forces to offer (customised) e-learnings for organisations.

Privacy Company's advisors have been visiting companies and organisations every day for years. They see how employees sometimes struggle with all the rules and requirements that are placed on their work. The relevance of this is often not clear to them, which increases resistance to privacy and information security.

To reach all these employees in an effective and fun way, explaining what privacy and information security mean and how they should act, Privacy Company has developed the Privacy Awareness and Security Awareness e-learning courses.

This e-learning can be tailored to the specific needs of the organisation, making the content relevant and appealing to the imagination. By using interactive elements, such as quizzes and practical examples, engagement and employee understanding is enhanced.

Want to know more?

Get in touch with Anne-Martine Koetsier, Privacy Company Training & Awareness Manager and request a demo.

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